According to the Labor Code, from March 1, all employers operating in Georgia will have an accurate record of working hours performed by employees.Working time accounting form is a monthly document for recording working hours (working hours) of employees, which includes data recorded in written and / or electronic form about the hours worked by employees. The information is reflected in the working time accounting form once, at the end of each month and / or periodically, throughout the month. The working time registration form, as a monthly document, completed and signed in the form of a final written and / or electronic document, is kept for 1 year with the employer or a structural subdivision / person designated by him / her.

What data should be recorded in the working time accounting form:

  1. In the column “Name of the organization” – the full name of the organization / institution;
  2. In the column “Structural unit” – the structural unit / division / subdivision of the organization, such as department, service, division, etc. Full name (if any);
  3. In the column “Date of drawing up” – the date of drawing up the working time registration form by the responsible person;
  4. In the column “Reporting period (from, to)” – the dates of the beginning and end of the reporting period;
  5. In the column “Identification code” – a unique and permanent identification number assigned in accordance with the legislation of Georgia;
  6. In column 1 – serial number;
  7. In column 2 – surname, name, position of the employee (specialty, profession);
  8. In column 3 – Personal number or table number, if any;
  9. In columns 4 and 6 – during the reporting period / month, the notes on the announcement / non-announcement of the job according to the dates in the first and second half of the month, respectively;
  10. In columns 5 and 7 – the sum of hours worked in the first and second half of the respective month;
  11. In column 8 – Total number of days worked during the month;
  12. In column 9 – The total number of hours worked during the month;
  13. In column 10 – Total number of hours worked overtime during the month;
  14. In column 11 – The total number of hours worked at night during the month (Period from 22.00 to 6.00)
  15. In column 12 -Total number of hours worked during the month of rest, on weekends;
  16. In column 13- The total number of hours worked during the month from 10-12 graphs, including remotely worked hours;
  17. In column 14 – Total number of days of temporary disability during the month, including period of maternity leave (stay on hospital sheet);
  18. In column 15 – The total number of days of paid leave during the month, including the period of paid leave for child care;
  19. In column 16 – Total number of days of unpaid leave, including period of unpaid leave for child care;
  20. In column 17 – Total number of missed days / hours during the month, different from other columns 14-16;
  21. In column 18 – The total number of days of rest during the month;
  22. In the column “Responsible person” – the position and signature of the person responsible for the production / filling of the working time registration form determined by the employer;
  23. In the column “Head of organization / structural subdivision” – position, signature and date of the head of the organization / structural unit.
  24. If the head of the organization / structural unit and the person responsible for filling it are the same person, the working time registration form shall be confirmed by the signature of the head of the organization / structural unit.